Posting Events to the University Calendar

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  1. Log into the Event Manager at http://calendar.tamu.edu/manager/ using your NetID and password. You can manage your NetID at the Aggie Computing Gateway.
  2. Next, make sure you have selected the correct calendar by using the "Choose your calendar" drop-down box. If you want to submit events through your departmental calendar, select that. Contact the calendar team if you don't have your own departmental calendar yet. We have created a podcast about "Setting Up" your calendar.
  3. Choose 'Create Event' from the Event Manager screen and fill in the details.

Event Sharing Status

  1. Check "Public (Your event will be available to any calendar)".
    Event Sharing
  2. In order for your event to appear on the main university calendar (or the Texas A&M home page, TAMUmobile, or the Howdy! Portal), check the box next to 'Please consider event for the main calendar'. Your event will appear on the main calendar after it has been approved, usually within a few hours.

Event Details

  1. Enter the event Title, which will appear on calendar listings. Important: don't use HTML code, or your event may disappear.
    Event Details
  2. The Subtitle field is displayed below the title in many calendar views. It is designed for secondary text, such as the generic name of your seminar series or the slogan for your conference. Keep your most important information in the title or description.
  3. Enter a clear Description of your event, so that visitors will know who your event is intended for. Calendar events appear on Howdy, departmental websites, and mobile devices, so your listing may be viewed by many people outside your usual target audience.
    • Do not use HTML, since it may cause your event and those after it not to appear on other sites.
    • Note: website URLs in the Description are not clickable, so you should include them in Event Webpage instead, under Additional Details, and not in the Description.
    • Short descriptions work best, but for longer text, you can use the Additional Public Information field, under Event Location, Date and Time.
  4. Select an Event Type from the drop-down box, such as Lecture, Meeting, Seminar, or Performance. First, you may want to review the list of event types and their definitions. Be sure of your choice, because you can't change it later.

Event Location, Date and Time

  1. Select the correct building Location from the drop-down box. This will appear prominently in every listing, with a clickable map link. Include the room number or specific location if necessary - the word "Room" will be added automatically.
    Event Location
  2. Enter both the Start Date & Time and the End Date and Time. If you don't enter a beginning time, your event will be listed as beginning at midnight. If you don't at least estimate an ending time, your event will be listed as beginning at midnight on the day you entered it. You can omit the minutes if the event starts or ends at the top of the hour. If you omit the AM or PM, it will default to AM.
  3. Directions and Additional Public Info appear on the individual event listing page, so these fields are ideal for providing extra information to interested people who clicked on the event, such as speaker biography or registration information. They do not appear in searches, however.

Contact Information

  1. Contact Information appears on the individual event listing page. It is important to enter the name, phone and email address of the person who can be contacted for further information.
    Event Contact

Additional Details

  1. Click to add additional details, especially images and the Event Webpage.
  2. Other Keywords allows visitors to search for extra terms relevant to your event.
  3. The Image Title will appear above your image.
    Calendar Images
  4. We highly encourage you to include images in your listing. You can paste in an Existing Image URL field and/or Upload/Attach an Image. Images can be in JPG, PNG or GIF format. The Existing Image URL option can be used if the image is already online, and if you want to update later. We recommend using images smaller than 700 pixels wide, to avoid horizontal scroll.
  5. Enter Event Webpage. Since this provides the clickable link to your website, it should always be included. For example, you may want to link to an announcement page or registration page. The link will appear below the Location in the calendar listing.
  6. The Sponsor field appears in listings. Most campus offices are already included in the drop down list.

Editing Events After Submission

In the Event Manager, you can update almost any field after the fact — except for Event Type — and the changes will be reflected everywhere the event appears, including the main calendar. Click on the "Edit" button to make changes to events you have already submitted. For example, for recurring events, you can add additional locations, dates and times. If you have more than a few events, you can use the Event Manager search box to quickly find the events you need to edit or delete. You can delete events from your own calendar, but if you decide you want to take back a recommendation, you will need to ask the appropriate webmaster to delete it from their calendar. If the event headline has already been added to the A&M home page, alert the Texas A&M Webmaster's Office if any changes need to be made.

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